March 7, 2017

Board Meeting Minutes
Maine Prairie Township
March 7, 2017

Attendees: Chair Wicker, Supervisor Kuechle, Supervisor Loewen, Zoning Administrator Froehling, Clerk/Treasurer Hunt, Deputy Clerk Robinson, Joe Hendricks,  Eugene Deering, Brian Dietman, Tom and Kim Krupke, John Meagher and Mike Fansle.

The meeting was called to order at 7:00 p.m. by Chair Wicker with the pledge to the flag.

Planning and Zoning meeting opened at 7:00 p.m.

Board meeting reconvened at 7:35 p.m.

Motion by Supervisors Loewen/Chair Wicker to approve the February 14, 2017 Board Meeting Minutes. All in favor, motion carried.

The Treasurer’s report was reviewed.
Seven (7) claims were presented for approval and payment for the month of February in the amount of $9,950.64 (see claims list attached). Receipts for February totaled $1,058.03.  Motion by Supervisors Loewen/Kuechle to approve the Treasurer’s report subject to Audit and pay claims as presented. All in favor, motion carried.

Chair Wicker moved to approve the Audit as presented for the year 2016. Seconded by Supervisor Kuechle. All in favor, motion carried.

New Business:
2017 Road Maintenance Quotes:  Road Maintenance quotes were received from Hendricks Sand & Gravel Inc. for blading/shoulder reclaiming, gravel hauling, and mowing.  The quotes were opened and read at the meeting.

After review of the blading/shoulder reclaiming quotes, gravel hauling quotes, and mowing quotes, motion by Chair Wicker/Supervisor Kuechle to accept the quotes for blading/shoulder reclaiming, gravel hauling, and mowing from Hendricks Sand & Gravel Inc. for the summer 2017 work.  All in favor, motion passed.

2016 Lawn Care Agreement/Stockinger LawnScape:  Tabled until the April 11th Board Meeting.

Serbus/County Road 150 – Complaint: Supervisor Loewen received a complaint from Don Serbus regarding the appearance of his neighbor’s property, as he believes it devalues his and neighboring properties. This property has been talked about in the past. Serbus asked if there is anything Maine Prairie Township can do and also if we intend to do anything in re the appearance of the subject property. Clerk Hunt to check the County’s Nuisance Ordinance with further discussion to follow at the April 11th Board Meeting.

Annual Spring Road Tour:  The Board will be conducting annual road tours Monday, April 3rd  at 1:00 p.m. More discussion to follow at the April 11th Board Meeting.

Website Hosting/Management: Chair Wicker moved to accept GovOffice Web Solutions (www.govoffice.com) as Maine Prairie Township’s website hosting firm. Seconded by Supervisor Loewen. All in favor, motion carried. Deputy Clerk Robinson will follow up with webinar training instructions.

Dust Control: The Township will again be offering dust control. Supervisor Kuechle moved to increase the Township’s cost share from 300 feet to 500 feet and to enter into a contract with Tri-City Paving at Tri-City’s proposed pricing for dust guarding for 2017. Seconded by Supervisor Loewen. All in favor, motion carried.

Pricing received from Tri-City Paving, Inc. for 2017 dust control. Pricing as follows:  18 feet wide - $0.60 per lineal foot; 16 feet wide - $0.54 per lineal foot; 12 feet wide - $0.40 per lineal foot; 8 feet wide - $0.27 per lineal foot. All prices are based on 100 lineal feet. Clerk Hunt to send a contract to Tri-City Paving, Inc. for the work they will perform. A notice will be published in the Tri-County News on March 30 and April 6 and letters with an application will be sent to residents who requested dust control in 2016.

Old Business:
83rd Avenue/Bid Quantities: 83rd Avenue bid quantities were received from Randy Sabart, (SEH). The Board reviewed the bid quantities and made adjustments accordingly. Clerk Hunt to publish bid notice for 83rd Avenue Road Improvement Project, for two (2) consecutive weeks, in the Tri-County News and the Cold Spring Record respectively. Clerk Hunt also to send a bid advertisement to Quest CDN, a Construction Data Network designed to deliver construction bid advertisements and project plan documents in a more cost effective way.

A plan holders list of previous contractors on construction jobs was received from Jodi Teich, Stearns County. An invitation to submit bids for 83RD Avenue Road Improvement Project, along with a bid form and bid notice w/ cover letter was sent to Central Specialties Inc, Duininck Inc, Hardrives Inc, Knife River Corp, Mathiowetz Construction Co, Midwest Contracting and to Hendricks.

Bids will be publicly opened and read aloud for the furnishing of all labor and material for this project at the regular board meeting on April 11, 2017, at 7:30 p.m. or as soon thereafter as possible.

Roads Standards Ordinance:  
Supervisor Loewen moved to adopt the Township of Maine Prairie Road Standard Ordinance, Ordinance Number 2017-01. Seconded by Chair Wicker. All in favor, motion carried. This ordinance repeals prior Ordinance No. 13, An Ordinance Relating to the Definition of Town Roads and the Acquisition Thereof, dated May 12, 1987, filed in the Stearns County Recorders’ Office as Document No. 0618867.

Deputy Clerk Robinson to publish the ordinance in its entirety in the Tri-County News on March 16, 2017. A copy of the ordinance will be posted in the Kimball Public Library, and within 20 days of publishing, the ordinance will be recorded in the Town’s ordinance book. Affidavit of Publication will be attached to the recorded ordinance.

Annual Meeting – The Annual Meeting agenda was approved by the Board.
Fire Protection Contracts –. The projected amounts will be presented to the Electorate for approval at the Annual Meeting.

Discussion Information:

• Board of Appeals scheduled for Thursday, April 25th at 4:30 p.m.
• Supervisor Kuechle to attend 2017 Short Course Trainings/March 28th
• Supervisor Kuechle to attend the Noxious Weed Meeting on April 5, 2017
• The Financial Statements for the Annual Meeting were reviewed and approved by the Board.

There being no further business, motion by Supervisors Loewen/Chair Wicker to adjourn the Board meeting at 9:45 p.m. All in favor, motion carried.

Respectfully submitted,

Lori Hunt
Clerk/Treasurer